Setting up your business office from scratch may seem a rather daunting and challenging project. You may find yourself feeling overwhelmed by the many tasks and find yourself not knowing where to start. If you follow a few basic but important organization guidelines, it will help simplify the entire process and make it more productive and enjoyable. The result will be a polished, organized and beautiful new office to enjoy a fresh new start in.
First, decide what office furniture is needed most such as desk, desk drawers for files, filing cabinets, chairs, etc. Then find the style and size of furniture that fits the office environment you would like to create. For example, some prefer longer desks to work side by side to accommodate staff in what is considered an open office, while others prefer each staff member to have their own desk for privacy.
Second, focus on what office equipment will be needed. Create an inventory list of how many phones, computers, and printers/scanners the office will need to accommodate staff. Then focus on the quality you will need, for example, do you need a high-quality laser quality printer for bulk printing jobs or do you instead plan to outsource your printing needs and prefer something more basic. Keep in mind, that if you would like to upgrade your equipment, a great option is leasing a commercial machine.
Third, now it is time when you can focus on additional space needed such as a conference, supply/mail room and a kitchen.
• Conference room
This area can be a designated space where you and your team can meet and brainstorm. This space could include a chalkboard, vision board, or large conference table and chairs to accommodate team members comfortably. In this room, a team will enjoy creating a space where ideas and creativity can flourish, and company goals can be outlined to be accomplished.
- Printing/Office Supply Room
It is important to designate a printing/office supply room where staff can print, retrieve mail and office supplies to avoid unnecessary office clutter.
- Kitchen Area
You will need to decide how large a kitchen space you will need depending on staff size. In this area you and your team can refuel with free coffee, tea, water and snacks throughout the workday.
Fourth, decide what organizational systems you will need. For example, perhaps you need a system for processing receipts or a reliable database where you can retain leads and contacts.
Finally, now that the hard part is done comes the fun part. This is when you can breathe a sigh of relief that you have created a functioning office for you and your team. You can now focus on beautifying the office and creating a welcomed, comfortable atmosphere for all that enter. You can add houseplants and vibrant artwork that will enliven the office, which you will enjoy for years to come.